Software Reference
RKV-View
Agorando Technologies GmbH (2025-2026)
Implementierung eines CAFM-Systems mit KI-gestütztem Informationsmanagement
Project Overview
Between November 2024 and March 2026, a digital facility management system based on RKV-View was implemented for Agorando Technologies GmbH (a subsidiary of the Ravensburger Group) in Rötha near Leipzig.
The goal of the project was to establish a centralized, structured, and scalable information platform that integrates all building-related data—from floor areas and rooms to facilities and documents—and makes it usable within the framework of end-to-end information management. The implementation was carried out in close collaboration with ISH Solutions GmbH.
Project Scope and Implementation
At the Rötha site near Leipzig, a total of 12 warehouses and one office building were digitally scanned and systematically integrated into the platform. Existing drawings (DWG, PDF) were analyzed, quality-checked, and imported into a structured database.
In addition, a digital site recording was conducted on-site using scanning techniques and 360° documentation. In addition to the geometry, this process specifically included the inventory, high-bay warehouse structures, and technical assets such as sprinkler systems, which were recorded and connected to the as-built plans.
The combination of CAD data, scan data, and structured property information resulted in a digital twin of the site, which serves as the central foundation for operations, analysis, and further development.
Data Structure and System Architecture
The implementation involved establishing a clearly structured data and object hierarchy (buildings → areas → rooms → assets). Geometric and alphanumeric information was consistently connected throughout.
Particular emphasis was placed on practical data modeling that supports both operational FM processes and strategic analyses. The integration of visual data (plans, scans, 360° views) enables direct navigation between rooms, objects, and information.
Space, Room, and Key Management
An integrated space and room management system has been implemented, enabling a detailed mapping of uses, space types, and organizational assignments. This provides a robust foundation for occupancy analysis, space optimization, and operational decision-making.
In addition, a digital key and access management system has been implemented, enabling the structured administration of locking systems, access permissions, and key assignments. This increases transparency and reduces organizational overhead during day-to-day operations.
AI-powered Document and Information Management
A key benefit of the solution lies in the integrated, AI-powered document and information management within RKV-View.
Documents such as maintenance records, inspection reports, or technical specifications are not only managed centrally but also automatically analyzed, structured, and assigned based on context. AI provides particular support in:
- the automatic classification and labeling of documents
- summarizing document content
- assigning documents to buildings, rooms, and facilities
- reducing manual data entry for documentation and defect reporting by
- automatically filling in form fields
automatically creating tickets/cases from image capture
In addition, the platform supports operational processes through AI-based assistance functions, for example in the structured recording of processes or the intelligent preparation of information.
This leads to a significant increase in operational efficiency, improved data quality, and significantly faster availability of relevant information.
Integration of Visual Data and Digital Twins
The integration of 3D scans and 360° panoramas enables a visual connection to the structured database. Users can digitally tour buildings, locate facilities, and access information directly within its spatial context.
This combination of visual and structured information forms the foundation for a practice-oriented digital twin.
Training and Operational Transfer
The implementation was accompanied by structured on-site training. The training covered the use of the platform, administrative functions and data maintenance processes. The goal was to ensure that the client could operate the system independently and use it on a long-term basis.
Results and Added Value
The implementation of RKV-View has created a central CAFM platform with integrated AI support that:
- consistently consolidates all building, space, and equipment data
- significantly speeds up access to information
- reduces manual effort in documentation and data maintenance
- provides a solid foundation for operational and strategic decisions
- is scalable for additional locations and use cases
The system is currently being further expanded and forms the basis for company-wide digital facility management.