BIM IT References

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Digitalization Consulting for a CDE-Based Project Management System for a Leading Timber Construction Company (2022/2023)

BIM IT Services References

In 2022 and 2023, we provided strategic digitalization consulting to a well-known timber construction company with the aim of developing a centralized project management platform (Common Data Environment – CDE) that could integrate and support their diverse operational processes.

Initial Goals and Requirements

The client’s vision was ambitious: they wanted a single platform that could manage and coordinate processes across the entire value chain, including:

  • Sales & Customer Acquisition
  • Model Onboarding and Coordination
  • Model Services in Archicad
  • Cadwork Integration for Manufacturing
  • Production Line Management
  • Procurement
  • Transport and Logistics
  • Subcontractor & On-Site Construction Management
  • Model and Documentation Handover for Facility Management


However, the existing software landscape was already highly specialized and deeply integrated into the company’s production-optimized workflows. These workflows were characterized by a high level of standardization and detail, typical for industrialized timber construction. Every process step was precisely defined and tightly sequenced.

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Approach: Analysis, Not Replacement

It quickly became apparent that a single all-in-one software solution would not be feasible or efficient. Instead, we advised enhancing the existing ecosystem through:

  • Selective implementation of additional tools
  • Process optimization within departments
  • Improved transparency and control in process monitoring and documentation


Each system was optimized for specific needs and replacing them would have been counterproductive.

IFC Workflow Challenges

One key example involved the import and validation of IFC models. External models often failed to meet the internal requirements. Close collaboration with design teams was needed—but ultimately, the company had to recreate the model in-house using Archicad. This allowed:

  • Full control over object properties
  • Usage of in-house object libraries with custom identifiers
  • Seamless integration into the company’s digital fabrication and ERP systems

Recommended Solution: Lightweight and Extendable

Instead of a monolithic CDE, we recommended a modular, neutral project management system that could integrate with the existing software landscape without disrupting it. This led to the implementation of:

  • Jira for process and task management
  • Confluence for documentation, customer communication, and knowledge management
  • Custom integrations and scripting to bridge external systems

Implemented Optimizations:

  • Assessment of the current processes and delivery of process overviews
  • Archicad application optimization
  • Optimization and creation of Archicad objects/libraries
  • Development and improvement of master layer templates
  • Establishment of BIM Workflows and lifting the BIM Maturity Level
  • Optimization of IFC models
  • Optimization of IFC processing workflows
  • Enhancement of model checks
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Key Jira Use Cases and Functions

We collaborated with an implementation partner specialized in Jira. We supported the system rollout primarily by project coordination, creating setups, content for databases and the Wiki and defining the workflow processes. Jira proved to be the ideal backbone for managing and visualizing project workflows, especially for cross-department collaboration. The following features and use cases were particularly valuable:

  1. Centralized Project Tracking
    • All tasks, statuses, responsibilities, and deadlines are now visible in real time.
    • Complex project phases (planning, production, logistics, handover) are organized in structured boards.
  2. Custom Workflows and Automationsg
    • Tailored workflows allow full alignment with the company’s strict process requirements.
    • Automations (e.g. triggering follow-up tasks, sending notifications, changing statuses) reduce manual overhead.
  3. Integration with External Systems via API
    • Jira was integrated with the ERP and databases using REST API interfaces to facilitate communication between the systems and common databases
  4. Issue Management and Model Coordination
    • A dedicated issue tracking system was created.
    • IFC/BCF files, screenshots, and communication logs can be attached to tasks, providing a full coordination history and connected to projects and models.
  5. Linked Documentation in Confluence
    • Project-related instructions, data sheets, and handover guidelines are stored in Confluence.
    • Clients and stakeholders can be given read-only or limited edit access, enabling transparent collaboration.
  6. Dashboarding and Reporting
    • Custom dashboards were developed to show live project progress, bottlenecks, and KPIs for management.
  7. Structured Handovers and Archiving
    • Final project documentation—including models, BCF reports, contracts, and issue logs—is exported and archived.
    • Handover packages are digitally compiled and linked to Confluence pages.
  8. Template-Based Task Creation
    • For recurring processes (e.g. transport planning, subcontractor onboarding), predefined Jira task templates reduce setup time.

Results and Added Value

The implemented system brought significant benefits:

  • Improved cross-department collaboration
  • Greater transparency and standardization of workflows
  • Reduced friction in communication and documentation
  • Flexible extensions for future digitalization steps


By leaving core BIM and manufacturing systems untouched and instead focusing on a neutral, modular project layer, the company gained clarity, control, and expandability—without compromising its specialized workflows.

This project demonstrated how digital transformation in construction and manufacturing does not always require replacing existing tools. Rather, by connecting, structuring, and enhancing processes with the right modular solutions, companies can achieve real impact. Our role as a digitalization partner was to identify bottlenecks, support decision-making on software selection, coordinate implementation partners, and ensure sustainable knowledge transfer into the teams.

Tendering Support for a Common Data Environment (CDE) (2023-2024)

In the course of a previous collaboration with a renowned European airport, the company owner was entrusted with delivering a range of IT services. This included supporting the preparation of tender documents for a middleware solution in the field of construction and facility management. In addition, he provided strategic consulting and assisted in the development of a tailored solution design.

It is important to understand that airports are, in essence, small cities. The airport in question comprises around 140 buildings, continuously expanding with new construction projects, which it also manages internally. Therefore, the building lifecycle does not end with completion, but rather transitions directly into operational management. This integration of planning, construction, and operation brings the advantage of involving all stakeholders early on—but also presents the challenge of coordinating many different interests.

The core question was how to harmonize the existing software landscape to ensure seamless processes across departments and support efficient operations, including consistent and synchronized data management. Like many large organizations, the airport uses SAP as its central ERP system, managing tasks such as procurement, order processing, delivery, and defect tracking. A major challenge was the pending transition from SAP ERP 6.0 to S/4HANA, which complicated planning for long-term system integrations and development.

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Phase 1: Analysis of the Current State

  • SAP systems and linked processes
  • Facility management systems
  • Data storage, archives, and server infrastructure
  • CAD processing
  • Onboarding of new construction projects
  • Digitalization of existing assets, including scan teams
  • Involvement of other departments showing interest in the project

Phase 2: Defining the Target State

  • Custom dashboards
  • Global search engine
  • Model federation software with integrations into external systems
  • GIS map server
  • Central storage cloud
  • Seamless SAP integration
  • Data synchronization mechanisms
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Phase 3: Market Research & Vendor Identification

  • Trade fair visits
  • Preliminary talks with software providers
  • Finalization of the solution design

Phase 4: Creation of Tender Documents

  • Collaboration with the responsible department
  • Development of the tender strategy
  • Review and validation by subject matter experts
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Phase 5: Project Completion

  • The airport chose to independently manage the actual tendering and vendor selection process. The role concluded with the delivery and final review of the tender documents.

Key Takeaways & Challenges

Each project is unique. While best practices can be reused, no two projects are ever the same. However, each engagement offers lessons and growth opportunities—both for the organization and the individuals involved.

We gained deep insights into the politically influenced structures of a large-scale airport—an organization that can feel as immovable as stone. Navigating internal conflicts with sensitivity was crucial, and having internal allies proved invaluable for operating effectively in such a complex environment.

In addition to the tendering project, the scope of work also included the successful delivery of several complementary services.

  • Delivery and installation of servers
  • Consulting on SAP-to-facility management software integration, in cooperation with FM and service teams
  • Consultancy / Replacement of an underutilized archive software with integration into an existing platform
  • Server migrations and infrastructure updates

This project was not only a technical and organizational challenge—it was also a meaningful collaboration that enriched experience and deepened expertise in navigating large, multifaceted IT and construction environments.

CAD-GIS-System mit ArcGIS (ESRI)

In diesem Projekt geht es um die Entwicklung eine GIS-basierte 3D-Umgebung, das zugleich diverse Funktionen gewährleistet, Daten- bzw. Informationsplatzhalter eingebettet hat und CAD-Daten hineingeladen werden können. Die Idee dieses Projektes ist eine zentrale Datenhaltungsplattform, ähnlich einer zentralen Datenbank ,zu bilden, woran mittels API angeschlossene Systeme Daten ziehen können. Das Projekt war zunächst als Pilotprojekt aufgesetzt. Die zentrale Software war ArcGIS von der amerikanischen Firma ESRI. Zur Seite stand ein weiterer Dienstleister, ein ArcGIS-Partner, aus Wien, Österreich.

Der erste Schritt war das aufbauen von Servern mit Test- und Produktivumgebung. Zudem konnten wir ein 

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Softwaremodulentwicklungen (mbAEC)